Welcome to Advanced Accelerator Applications (AAA) Grants Central Station

AAA develops innovative products to treat diseases, ease suffering and enhance patient quality of life. AAA is committed to the advancement of these goals through education, advocacy and outreach.

PROFESSIONAL MEDICAL EDUCATION

Support for independent accredited and non-accredited medical education for healthcare professionals.

Grant Request Process

The mission of AAA is to support high quality educational programs for healthcare professionals that will improve patient care and which are fully compliant with all legal, regulatory and AAA guidelines. Consistent with Federal Law and ethical standards
under which AAA conducts business, grants must never be linked to prescribing, purchasing, formulary status or reimbursement. Any grant requests for activities taking place within the United States (U.S.), or including U.S. HCPs as participants must be
submitted to AAA for review and consideration. As a commitment to improving patient care, AAA will evaluate educational grant requests that are independent of commercial bias and non-promotional in nature. Educational grants can be requested to support
live events, web-based education, or enduring medical educational material. AAA will accept grant requests for professional medical education programs from the following:

  • Accredited continuing medical education providers
  • Hospitals, community health centers
  • Academic medical centers, medical universities
  • Professional medical associations/societies
  • Managed care organizations
  • Medical education partner companies/providers

AAA will evaluate grant requests for support of Research Fellowships (for Residents and Fellows) submitted by professional medical associations/societies and medical institutions. Fellowship award recipients may not have already been chosen. AAA will
accept requests for funding of Professional Medical Sponsorships, which include fellowships, research or merit awards, noneducational closed research meetings, and professional society membership dues.

Components of a Complete Grant Request (General Criteria for Grants)

  • Request is submitted at least 60 days prior to program start date
  • Request is in alignment with AAA’s therapeutic and diagnostic areas of interest
  • Needs assessment
  • Objectives are clearly defined and aligned with the needs assessment
  • Agenda is consistent with objectives
  • Budget is reasonable and cost-effective
  • Outcomes measurement plan
  • W-9 that is dated and signed within 1 year of grant submission

Submission Requirements

In order to be considered, a complete grant application package must be submitted to AAA via email USMedGrants@adacap.com at least 60 calendar days prior to the event date. If the completed grant application
package is not received at least 60 days prior to the event date, the grant request may be denied.

Request for Proposals (RFPs)

None currently available

Grant Requests Not Supported

Educational grant requests that AAA will not consider for support include:

  • Grants directly involving the use of AAA products
  • Grants which are not within AAA’s identified therapeutic and diagnostic areas of interest
  • Clinical grants, including Investigator Initiated Trials. This type of grant request may be supported within other areas of AAA. Please contact your local AAA Medical Science Liaison for more information
  • Grants to individuals
  • Personal travel
  • Expenses related to HCP attendance at major meetings to conduct post-meeting reviews
  • Website development or mass media production not associated with an accredited provider
  • Entertainment
  • Capital Campaigns, building funds or operating expenses
  • Professional career development (e.g. office/practice management skills, presentation skills, etc.)
  • Events that do not have an educational focus unless the request is for a research grant
  • Request for programs that have already started or are in progress
  • Service Contracts
  • Textbooks or equipment related requests
  • Promotional exhibit and display fees
  • Recognition awards
  • Charitable Contributions
  • Grants requests for meals only
  • Activities held in lavish venues/resort locations are strongly discouraged
  • Travel costs for any non-faculty participants
  • Grant requests for activities taking place outside of the U.S. and not including U.S. HCPs as participants. This type of funding request may be supported within other areas of AAA. Requests for activities outside the U.S. will be forwarded internally
    to the appropriate country Medical Affairs.
  • Grant requests received less than 60 days prior to the activity start date may be denied. There may be a case-by-case review of such requests under certain circumstances.

Areas of Therapeutic and Diagnostic Interest

AAA will receive and review medical educational grant requests in the following areas. Please note that these are subject to change and therapeutic / diagnostic areas accepting grant requests may vary:

  • SSR expressive tumors
  • PSMA expressive tumors
  • GRPR expressive tumors

Submissions, Resources and Contact Information

For Medical Educational and Research Grant requests, submit your request via email to USMedGrants@adacap.com. For questions and status requests, contact AAA Medical Affairs:

FAQs

General Comments

  • Please do not consider any grant request approved until you have received written documentation from AAA that your grant has been accepted for funding and all of the required paperwork, including signed original Letter of Agreement, is submitted and
    accepted by AAA. Thus, any expenses incurred prior to receiving written support of the program by AAA are taken at your own risk.
  • Previous support by AAA does NOT guarantee future support. Each grant is evaluated on individual merit relative to other grant requests. If you have any questions, please contact us. Please do NOT contact your sales representative, or marketing personnel
    regarding the status of a grant request.
  • AAA will review each grant request in a timely manner. Your prompt response to requests for any additional information is critical to this process and appreciated.
  • AAA is aware of the growing need of Medical Education. Many more requests are received than can be funded and we regret that we cannot accommodate every request. However, your request will receive a fair review if all documentation is submitted. In
    return, please take the time to consider how your program fits within AAA’s areas of therapeutic and diagnostic interest, and the established regulations, laws and guidelines before submitting a request.

How can I contact AAA with questions or status requests?

For more information regarding grant applications, you may contact AAA’s Medical Affairs via email at USMedGrants@adacap.com

How soon can I submit a grant request?

For a grant request to be considered for funding, a complete grant application must be submitted to AAA at least 60 calendar days prior to the program start date. If the completed grant application is not received at least 60 days prior to the event date,
the grant request may be denied. There may be a case-by-case review of such requests under certain circumstances.

For grants that are Post-Congress review, your grant request must be received at least 60 days prior to the start of the medical Congress.

How soon will I receive a reply from AAA regarding disposition of my grant?

You will receive e-mail correspondence from AAA Medical Affairs commencing as soon as your complete grant application has been submitted and throughout the review process.

Can I still submit a request for funding through the US Mail or through fax?

No, AAA will only accept requests through online submission.

Will AAA contact me if they have questions regarding the funding request?

Yes, AAA will contact you should clarification be required on your request. This contact will be via email to the address you supplied during the submission process. Your prompt attention to these requests is requested to enable AAA to provide a response
for all requests with a timely review.

How can I find out the status of a grant that I submitted through the online system?

For status on grant requests already submitted online, please contact AAA Medical Affairs via email at USMedGrants@adacap.com

Will AAA support CME accredited and non-accredited activities?

Yes, AAA will consider both CME accredited and non-accredited/non-promotional activities.

Will AAA pay for physicians to attend a major meeting to gather information to then be presented at a regional/local post major-meeting review?

No, AAA will not pay for travel, honoraria, or hotel for physicians attending major meetings to gather information for regional/local post major-meeting reviews.

Will AAA pay for attendees to attend meetings?

No, AAA will not pay for travel, lodging, meals or registration for any healthcare professional to attend a meeting or event.

Will AAA consider free Exhibit Space as part of a grant request?

No, AAA will not consider exhibit space as part of a grant request. Exhibit space must be contracted through a separate “fee for service” contract. This separate request should be made by contacting your local AAA Sales or Marketing Representative.

If the event has already taken place, will AAA still accept a grant request?

No, AAA will not consider funding for events which have already begun or taken place. This is also true of enduring materials for a program that has already taken place.

Do I need to submit a complete budget for all of the costs associated with my program?

Yes, please submit a budget for the costs associated with the entire program. Please provide an itemized breakout for all individual costs in the overall budget.

Will AAA consider a grant request that supports both CME and promotional activities (e.g., corporate sponsorships)?

No, AAA cannot support a grant containing both CME and promotional activities. Promotional activities should be directed to your local AAA Sales or Marketing representative for consideration.

Are their specific items or activities contained within a grant request which AAA will not fund?

  • AAA will not fund a Professional Education grant in which there are recreational components (e.g., golf, spa activities)
  • AAA will not fund a grant in which there are gifts to speakers or attendees
  • AAA will not fund a grant in which speakers or participants are allowed to bring a spouse or guest to any meal function

Will AAA sign a Letter of Agreement other than a AAA agreement?

No. If the provider requires a separate Letter of Agreement to proceed with an activity, the AAA Letter of Agreement will predominate. AAA will not sign any other Letters of Agreement.

PATIENT ADVOCACY

Support for independent patient education and outreach in the patient community and general fundraising events.

PATIENT ADVOCACY

Introduction

The AAA Patient Advocacy department is committed to meeting the needs of patients by providing funding for activities that advance the objectives of non-profit patient advocacy organizations. AAA ensures grant applications are received, handled, reviewed,
and evaluated according to the highest standards and in full compliance with relevant laws, regulations and guidelines. We encourage and support quality initiatives while ensuring consistency with the Office of Inspector General (OIG) guidelines. Consistent
with Federal Law and ethical standards under which AAA conducts business, grants must never be linked to prescribing, purchasing, formulary status or reimbursement. Applications for educational grants and other funding requests can be submitted via email
to USPAGrants@adacap.com. Approval of similar activities in previous years does not guarantee future approval. AAA will not:

  • Control development of content
  • Influence selection of presenters and/or moderators
  • Define needs or objectives for a program
  • Influence selection of persons “who will be in a position of control over the content”
  • Select methods or venue

Minimum Eligibility Requirements

501(c)3, 510(c)4, or 501(c)6 nonprofit organization

Areas of Interest within AAA Patient Advocacy (including, but not limited to)

  • Neuroendocrine Cancer
  • Prostate Cancer
  • General education for patients, families and caregivers dealing with cancer

Patient Advocacy accepts funding requests for:

  • Patient education
  • Sponsorship request types include:
    • Community outreach programs
    • Fundraising events (e.g., galas, balls, walks, runs)
    • Dues / corporate memberships
    • Corporate citizenship

Grant Requests that Will Not be Considered include:

  • Grant requests not directly submitted by the 501(c)(3), 501(c)(4), or 501(c)(6) nonprofit organization
  • Grants not within the therapeutic areas of interest to Patient Advocacy
  • Grants to individuals, physicians or group practices
  • Retroactive support or requests for programs that are already in progress
  • Promotional exhibit or display space (please contact your local AAA patient advocacy representative regarding requests for exhibit fees)
  • Capital campaigns, building funds, or operating expenses (e.g., salaries, benefits)
  • Personal travel
  • Service contracts
  • Requests that include activities such as smoking and/or gambling
  • Requests which include recreational activities (e.g., spa, golf, resort activities)
  • Textbooks or equipment related requests
  • Treatment specific education
  • Requests in which speakers are allowed to bring a spouse or guest to any meal function
  • Grant recognition awards
  • Grant requests for meals only
  • Activities held in lavish venues / resort locations
  • Housing or travel for event / program attendees
  • Activities involving predominantly HCPs
  • Grant requests received less than 60 days prior to the activity start date may be denied. There may be a case-by-case review of such requests under certain circumstances

Components of a Complete Grant Request

  • Request is submitted at least 60 calendar days prior to program start date
  • Request is in alignment with areas of interest to AAA Patient Advocacy
  • Clear goals of improvement to patient care
  • Needs assessment and outcome measures
  • Objectives are clearly defined and aligned with the needs assessment
  • Agenda is consistent with objectives
  • Budget is detailed, reasonable and cost-effective

Required Documents for Submitting a Grant Request

  • SIGNED W-9 Form
    • Request will not be reviewed until AAA receives signed W9
    • oIf you do not have an electronic version of a W9 with a signature, you may do the following: Print the W-9, sign, scan, and email to USMedGrants@adacap.com
  • Proposed Outline/Agenda
  • Detailed Needs Assessment and outcome measures
  • Detailed Budget

Submissions, Resources and Contact Information

For Patient Advocacy Grant requests, submit your request via email to USPAGrants@adacap.com. For questions and status requests, contact Patient Advocacy:

  • Tel: 862-263-0820
  • Email: USMedGrants@adacap
  • Mail: AAA Patient Advocacy, 57 E. Willow St., Millburn, NJ 07041

FAQs

General Comments

  • Please do not consider any grant request approved until you have received written documentation from AAA that your grant has been accepted for funding and all of the required paperwork, including signed original Letter of Agreement, is submitted and
    accepted by AAA. Thus, any expenses incurred prior to receiving written support of the program by AAA are taken at your own risk.
  • Previous support by AAA does NOT guarantee future support. Each grant is evaluated on individual merit relative to other grant requests. If you have any questions, please contact us. Please do NOT contact your sales representative, regional scientific
    director, or marketing personnel regarding the status of a grant request.
  • AAA will review each grant request in a timely manner. Your prompt response to requests for any additional information is critical to this process and appreciated. Approval can take 5-6 weeks depending on the complexity of the request.
  • Many more requests are received than can be funded and we regret that we cannot accommodate every request. However, your request will receive a fair review if all documentation is submitted. In return, please take the time to consider how your program
    fits within the therapeutic areas of interest for AAA and the established regulations, laws and guidelines before submitting a request.

How can I contact AAA with questions or status requests?

For more information regarding grant applications, you may contact AAA Patient Advocacy at 862-263-0820 or via email at USMedGrants@adacap.com

How soon can I submit a grant request?

For a grant request to be considered for funding, a complete grant application must be submitted to AAA at least 60 calendar days prior to the program start date. If the completed grant application is not received at least 60 calendar days prior to the
event date, the grant request may be denied.

How soon will I receive a reply from AAA regarding disposition of my grant?

You will receive e-mail correspondence from AAA Patient Advocacy commencing as soon as your complete grant application has been submitted and throughout the review process.

Can I still submit a request for funding through the US Mail or through fax?

No, AAA will only accept requests through online submission.

Will AAA contact me if they have questions regarding the funding request?

Yes, AAA will contact you should clarification be required on your request. This contact will be via email to the address you supplied during the submission process. Your prompt attention to these requests is requested to enable AAA to provide a response
for all requests with a timely review.

How can I find out the status of a grant that I submitted through the online system?

For status on grant requests already submitted online, please contact AAA Patient Advocacy at 862-263-0820 or via email at USMedGrants@adacap.com

Will AAA support CME accredited and non-accredited activities?

Yes, AAA will consider both CME accredited and non-accredited/non-promotional activities.

Will AAA pay for physicians to attend a major meeting to gather information to then be presented at a regional/local post major-meeting review?

No, AAA will not pay for travel, honoraria, or hotel for physicians attending major meetings to gather information for regional/local post major-meeting reviews.

Will AAA pay for attendees to attend meetings?

No, AAA will not pay for travel, lodging, meals or registration for any healthcare professional to attend a meeting or event.

Will AAA consider free Exhibit Space as part of a grant request?

No, AAA will not consider exhibit space as part of a grant request. Exhibit space must be contracted through a separate “fee for service” contract. This separate request should be made by contacting your local AAA Sales or Marketing Representative.

If the event has already taken place, will AAA still accept a grant request?

No, AAA will not consider funding for events, which have already begun or taken place. This is also true of enduring materials for a program that has already taken place.

Do I need to submit a complete budget for all of the costs associated with my program?

Yes, please submit a budget for the costs associated with the entire program. Please provide a breakout for all individual costs in the overall budget.

Will AAA sign a Letter of Agreement other than a AAA agreement?

No. If the provider requires a separate Letter of Agreement to proceed with an activity, the AAA Letter of Agreement will predominate. AAA will not sign any other Letters of Agreement.

Will AAA consider other types of funding requests?

If your request is not a grant, you may submit a request for:

  • Sponsorships, Funding of Special Events, or Membership Dues
    • These are payments to organizations in which AAA receives a tangible benefit in exchange for funding
    • Examples include
      • Community Outreach Initiatives
      • Galas, Balls, Receptions and Dinners
      • Fundraising/Awareness Walks and Runs
      • Symposia or Roundtables
      • Membership Dues
      • Policy Initiatives

To request this type of funding, identify your event subtype:

  • Non-CME Research Conference
  • Awards (Research, Merit, Travel or Career)
  • Fellowships
  • Professional Membership Dues
  • Patient Advocacy Fundraising Dinners/Award Ceremonies
  • Patient Advocacy Walks, Runs
  • Patient Advocacy Symposia or Roundtables
  • External Affairs Policy Initiatives
  • Community Outreach Initiatives

Identify Therapeutic Area:

  • Neuroendocrine Cancer
  • Prostate Cancer
  • General Education for patients, families and caregivers dealing with cancer

Supporting documentation includes:

  • Letter of Request (on letterhead) that includes:
    • Requested amount
    • Program description/objectives
    • Event information
  • Sponsorship Levels/Benefits
  • W-9 issued during the current year
  • Any additional documentation relevant to support request

Requests that Will Not be Considered

  • Payments to entities that are not non-profit organizations
  • Payments to individuals, physicians or group practices
  • payments to political parties or activities
  • Retroactive support or requests for programs that are already in progress

Components of a Complete Sponsorship/Special Event/Membership Dues Request

  • Request is submitted at least 60 calendar days prior to program start date
  • Request is in alignment with areas of interest to AAA Patient Advocacy
  • Clear goals of improvement to patient care
  • Objectives are clearly defined
  • Agenda is consistent with objectives

General Comments

  • Please do not consider any request for sponsorships/special events/membership dues approved until you have received written documentation from AAA that your submission has been accepted for funding and all of the required paperwork, including signed
    original Sponsorship Agreement (if applicable), is submitted and accepted by AAA. Thus, any expenses incurred prior to receiving written support of the program by AAA are taken at your own risk.
  • Previous support by AAA does NOT guarantee future support. Each request for funding is evaluated on individual merit relative to other requests. If you have any questions, please contact us. Please do NOT contact your sales representative, regional
    scientific director, or marketing personnel regarding the status of a Patient Advocacy sponsorship/special event/membership dues request.
  • AAA will review each sponsorship/special event/membership dues request in a timely manner. Your prompt response to requests for any additional information is critical to this process and appreciated. Approval can take 5-6 weeks depending on the complexity
    of the request.
  • Many more requests are received than can be funded and we regret that we cannot accommodate every request. However, your request will receive a fair review if all documentation is submitted. In return, please take the time to consider how your program
    fits within the therapeutic areas of interest for AAA and the established regulations, laws and guidelines before submitting a request.